When to follow up
The question everyone asks: how long should you wait before following up?
Too soon, and you come across as impatient. Too late, and the position is filled. The right timing depends on how you applied.
Applied through a job board (Indeed, WTTJ, APEC): wait 7 to 10 business days. Recruiters receive dozens of resumes and often process them in batches.
Unsolicited application: wait 5 to 7 days. The recruiter wasn't necessarily planning to hire, so the turnaround is less predictable.
After an interview: 5 business days at most. If they gave you a timeline ("we'll get back to you by Friday"), wait that long plus 2 days.
Striking the right tone
A follow-up isn't a complaint. It's a polite reminder that you exist and are still interested.
No reproaches ("I still haven't heard back"). No pressure ("I have other offers in progress"). No stock phrases ("I'm reaching out to circle back").
Be direct, brief and human.
Template 1: following up after an online application
Subject: Following up: [Job title] application from [date]
Hi [Name, if known],
I applied for the [job title] position on [date] via [platform]. I wanted to make sure my application reached you and to confirm my interest in the role.
About me: [1 sentence summing up the value you bring to this specific role].
I'm available to talk whenever is convenient for you.
[First Last]
Template 2: following up after an interview
Subject: Following up on our conversation on [date]
Hi [Name],
I'm following up on our interview on [date] for the [job title] position. Our conversation confirmed my interest in the role and in your team.
Have you been able to move forward in the hiring process? I'm happy to provide any additional information you may need.
[First Last]
What not to do
Following up more than twice. One follow-up is normal. Two is persistent. Three is pushy. After 2 follow-ups with no reply, move on.
Calling unannounced. Unless the posting lists a contact number, stick to email. An unsolicited call puts the recruiter in an awkward spot.
Sending a LinkedIn message AND an email on the same day. Pick one channel. If email doesn't work after 5 days, try LinkedIn. Not both at once.
Automate your follow-ups
The CVpass application tracker alerts you automatically when an application hasn't gotten a reply after 7 days. You can generate a personalized follow-up email in one click with the AI coach.
No more tracking dates in a spreadsheet. No more forgotten applications.
Further reading
- No response on Indeed: why, and what to do
- Applying on Welcome to the Jungle
- Preparing for the interview after the ATS filter
- Optimizing your LinkedIn profile for recruiters
- ATS score: how it's calculated and how to improve it
Track your applications and follow up at the right time. Open the CVpass tracker